News and Events

  • Updated COVID Safety Policy

    • 26 September 2021
    • Posted By Ellen Muse-Lindeman

    Kennedy Heights Arts Center
    COVID Safety Policy
    Updated September 15, 2021

    Due to the high levels of COVID-19 transmission in Hamilton County and the surrounding area, Kennedy Heights Arts Center adopts this policy to safeguard the health and safety of our employees, guests, volunteers and the community at large. This policy will comply with all applicable laws and guidance from the Centers for Disease Control (CDC) and local health officials.

    The following protocols are currently effective until further notice:

    All KHAC employees and art instructors are required to receive a COVID-19 vaccine. Employees who cannot receive a COVID vaccination due to a medical reason can request an exception under the Americans with Disabilities Act and the Ohio Civil Rights Act. Employees claiming this exemption must submit a letter from their health care provider to the Executive Director to begin the interactive accommodation process. Accommodations will vary depending on the specific limitations an employee has as well as the job duties and work environment. Accommodations will be granted where they do not pose the organization undue hardship or pose a direct threat to the health and safety of others.

    Employees and contractors must have received their first vaccination shot by October 8, 2021, and a second shot within the appropriate time thereafter. Employees must provide either proof of vaccination or an approved reasonable accommodation to be exempted from the requirements by this date. New employees shall be advised of this requirement and required to present proof of vaccination prior to the employee’s first day of employment. All employee vaccine information will be treated as confidential.

    Guests, staff, and volunteers are required to wear masks at all times, regardless of vaccination status, inside KHAC facilities. Masks must cover both the nose and mouth. Exemptions include children under 6 years of age and individuals with health condition exceptions. Face coverings must be worn at all times, excluding when consuming food and drink.

    Masks are encouraged, but not required, for outdoor events. Risks are reduced in outdoor settings, but doesn’t stop virus transmission. Six-foot social distancing is still recommended for individuals of different families, as well as seated food and beverage consumption.

    All guests 12 years of age and older will be required to show proof of vaccination or a negative COVID-19 test for participation in large indoor events (gatherings and classes where anticipated attendance exceeds 50% capacity of the venue) when noted. Children under 12 years old will not require a negative COVID-19 test, but those age 6 and over must wear a mask at all times. Proof of vaccination is not required, at this time, for gallery visitors. Everyone is encouraged to maintain social distancing by staying 6 feet apart from others who are not in your party.

    We all have a part to play in maximizing the health and safety of everyone at our venues. We will be strictly enforcing our health and safety requirements, and therefore, guests who do not comply with any of our health procedures may be denied entry or be required to leave the venue.

    Thank you for your continued flexibility as we adapt our responses to meet our community’s needs and keep creativity alive during these challenging times! As we follow safety measures, we move closer to providing social events at full capacity once again. Thank you for your patience and cooperation in following these guidelines.


    1. Why are these protocols being implemented and how long will they last?

    Due to rising COVID-19 cases and the increasing threat of the Delta variant, we have implemented these requirements and procedures to provide the highest level of public safety for guests, students, staff, volunteers, and artists. These procedures will be effective until further notice and are consistent with other arts organizations throughout the city. Health and safety policies will continue to be regularly evaluated and adjusted based on community health data and public health and government guidance.

    2. What are you accepting as proof of vaccination?

    We are accepting any of the following as proof of vaccination:
    ● A vaccination card which includes the name of the person vaccinated, type of vaccine provided, and the date of the last dose
    ● A photocopy of a vaccination card
    ● A photo of the attendee’s vaccination card stored on a phone or electronic device
    ● Documentation of vaccination from a healthcare provider electronic health record or state immunization information system record

    In addition, a corresponding photo ID is required for individuals 18 years of age and older upon entry.

    Self-reported vaccination records that are not verified by a health care provider cannot be accepted.

    3. What are you accepting as proof of a negative COVID-19 test?

    The following will be accepted as proof of a negative COVID-19 test result:
    ● A printed document (or copy) from the test provider or laboratory
    ● An email or text message displayed on a phone or electronic device from the test provider or laboratory

    The information provided should include the name of the person tested, the type of test performed, the date of the negative test result (PCR test date must be no more than 72 hours prior to the event date; Antigen test result date must be no more than 24 hours prior to the event) and the name of the provider or laboratory that conducted the test.

    In addition, a corresponding photo ID is required for individuals 18 years of age and older upon entry.

    4. Children under age 12 can’t get vaccinated. Do they need a COVID test?

    Children under age 12 will not require a COVID test. Those aged 6 years and older will be required to wear a mask.

    5. I am not vaccinated. Are there any exceptions to the proof of vaccination or negative COVID test policy?

    All guests age 12 and over must comply with either proof of vaccination or with a negative COVID test.

    6. Can I take my own rapid test and bring the results as proof of a negative test?

    COVID tests must be administered by an official testing center. Self-administered tests will not be accepted. However, an at-home antigen test administered by a virtual proctor with a time and date stamped result (such as Abbott’s BinaxNOW with the Navica app result) will be accepted.

    7. I’m vaccinated. Do I need to wear a mask?

    Yes. Face masks that cover the nose and mouth are required to be worn at all times by guests (adults and children 6 years old and older), staff, and volunteers, regardless of vaccination status, in all areas of our facility, except when consuming food or beverage in designated locations where physical distancing is encouraged.


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