News and Events

Join our Team!

Operations Manager, Cincinnati Jazz Academy

The Operations Manager will oversee the daily operations of the Cincinnati Jazz Academy (CJA), an after-school music education program for 4th-12th grade students in Cincinnati Public Schools at the Kennedy Heights Arts Center. This role requires a detail-oriented individual who can ensure the smooth functioning of all Jazz Academy activities. The Operations Manager will work closely with the CJA Artistic Director to manage logistical and administrative tasks, communications, and overall program support. A current FBI background check clearance is mandatory for all candidates.

This is a full-time, exempt position reporting to the Executive Director.

Job Responsibilities:

Daily Operations and Logistics
• Collaborate with the CJA Artistic Director on a daily basis to ensure all activities are well-prepared and executed efficiently.
• Responsible for the daily setup and teardown of all Jazz Academy rehearsal and activity equipment, ensuring that all materials are in place and ready for use.
• Schedule weekly private lessons for all CJA students, assign instructors and rooms.
• Check out instruments to students and maintain inventory.
• Track attendance and student data. Keep accurate records of student attendance and other relevant data to monitor engagement and program effectiveness.
• Handle the logistics of transporting equipment to off-site performances, including loading, driving, and unloading a rental truck.

Communication and Coordination
• Ensure consistent communication with Jazz Academy staff to coordinate activities, share updates, and address any issues.
• Keep families informed about program details through regular family communication, ensuring a transparent and engaged community.
• Assist with student recruitment. Support the Artistic Director in recruiting students from CPS schools and conducting parent/student orientations to increase program participation.
• Coordinate bus transportation and group travel. Assist in organizing transportation and travel arrangements for group events and performances, ensuring safe and efficient logistics.

Administrative Duties
• Process instructors’ payroll. Accurately process and submit weekly invoices for all Jazz Academy staff, ensuring timely and correct payments.
• Manage the procurement of all necessary materials, supplies, and equipment to support Jazz Academy activities.
• Manage sheet music library. Oversee the organization, filing, and ordering of sheet music, maintaining an accessible and comprehensive library.
• Assist with grant writing efforts by tracking program outcomes, preparing reports, and contributing to the development of grant proposals.
• Monitor and document the outcomes of various programs to support grant reporting and continuous improvement efforts.

Program Support and Additional Duties
• Provide support to the Artistic Director as needed, including coordinating events, handling special projects, and other tasks that contribute to the smooth operation of the Jazz Academy.
• Perform any additional duties as assigned by the KHAC Executive Director and CJA Artistic Director, demonstrating flexibility and a willingness to support the team in various capacities.

Job Requirements:
• Bachelor’s degree and a minimum of three years of program coordination experience.
• Exceptional management, project planning, communication (written and oral), and organizational skills.
• Meticulous attention to detail in all work tasks.
• Respectful and collaborative interpersonal skills.
• Ability to lift at least 40 lbs daily without assistance.
• Proficiency with Google Suite and Microsoft Suite, including Excel, Word, and PowerPoint.
• Basic knowledge of stage management (e.g., setting up and taking down musical instruments, micing and recording, operating A/V lights and soundboard).
• Valid Ohio or Kentucky driver’s license with a good driving record.
• Punctuality and reliability.
• Enjoyment in working with elementary, junior high, and high school students.
• Availability to work during all rehearsals and performances, including evenings and weekends.
• Interest in the American art form of jazz.

Compensation: $44,000 – 50,000 annual salary with health, dental and vision plan, generous PTO benefits, and professional development opportunities.

Application Process: Interested candidates should submit a resume and cover letter to Ellen Muse at ellen@kennedyarts.org

Kennedy Heights Arts Center does not discriminate based on race, color, ethnicity, national origin, age, sexual orientation, gender identity, religion, disability, financial status, or marital status in its programs, activities, and employment. We encourage applications from a broad spectrum of candidates reflecting the diversity of the community we serve.